Challenges
Management teams in vehicle rental companies often spend a significant portion of their workday on manual and repetitive tasks in management software (both proprietary and third-party, such as Carplus, etc.) and Office applications (Excel, PDFs, etc.). These tasks consume valuable time, create inefficiencies, and can cause errors that impact productivity. Over time, this monotony demotivates employees, makes talent retention more difficult, and limits growth potential.
Here’s a step-by-step breakdown of how some of the bots we’ve developed for vehicle rental companies work:
Information Extraction: The bot extracts vehicle and customer information from Excel files, PDFs, emails, web portals, etc., and transfers it to the management software.
Data Entry into Management Software: The bot logs into the management (accounting) software you use, automatically entering customer and vehicle data and navigating through different tabs to generate invoices, register new customers, etc.
Document Download and Distribution: The bot downloads and saves invoices in an organized manner within your system and sends them via email to your accounting department or directly to customers. It also checks for unpaid invoices and sends reminders to clients when necessary.
Below, you can watch a video of one of our bots in action:
Solution
Conclusion
eContentPrep’s RPA specialists create customized bots for vehicle rental companies, streamlining manual and repetitive tasks in the applications you use daily. This eliminates costly human errors and frees your team to focus on strategic activities. With seamless integration and no changes to your IT infrastructure, we automate repetitive workflows so you can achieve more in less time.
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